Letter mailing services – precision, compliance and cost savings

In a time of rising postage costs and ever-stricter Australia Post requirements, businesses need more than just a mail house – they need a trusted partner who understands the rules, manages every detail, and safeguards against unnecessary expense. At AlphaMail, we do exactly that.

With over 40 years of expertise and fully in-house Sydney-based fulfilment, we combine compliant workflows with smart postage strategies so your letters arrive on time, on budget and with complete peace of mind.

AMAS-certified address cleansing with DPID barcoding

Every effective mailing campaign starts with clean data. That’s why AlphaMail uses AMAS-certified address cleansing and DPID barcoding to help your mail qualify for PreSort and Charity Mail discounts – and to flow cleanly through Australia Post’s systems. This reduces delays, errors and costly mistakes before they happen.

Full PreSort compliance, handled for you

From minimum lodgement quantities to sort plans, tray labels and mailing statements, the compliance burden of PreSort is significant. But with AlphaMail, it’s handled for you. We manage every requirement so you can send your statements, invoices or marketing letters without worrying about eligibility or errors.

Stay clear of new Australia Post penalties

From 3 March 2025, AusPost’s new Letters Lodgement Correction Fee comes into effect. Any errors in the lodgement process could mean extra charges. With AlphaMail, you’ll avoid these penalties altogether – we lodge your mail the right way, the first time.

Postage optimisation in a rising-cost environment

With the Basic Postage Rate (BPR) increasing to $1.70 from 17 July 2025 – and more increases expected – the right postage strategy matters more than ever. We proactively review your campaign to make sure you’re accessing the most economical postage services available.

 

Right format, right price

Size and weight determine your postage category. Our team checks every item to ensure your letters stay classified as letters – not parcels. That means maximising savings across Small, Small Plus and Large categories, and protecting your postage budget.

Delivery options tailored to your timelines

Not all letters are created equal. Whether you’re sending urgent communications or non-sensitive notices, we’ll help you strike the right balance between Regular and Priority bulk mail options. Your timeline, your budget – optimised.

Data hygiene to reduce Return-to-Sender

Returned mail wastes time, money, and data quality. That’s why we include NCOA (National Change of Address) checks, Inactive Address File (IAF) suppression and de-duping to improve outcomes and reduce undeliverable mail.

Reply Paid services to lift engagement

Want to increase your response rate? AlphaMail can set up and manage domestic and international Reply Paid services – you only pay for the replies you receive. It’s a cost-effective way to encourage action and build stronger customer relationships.

 

Privacy-first letter handling

Customer data security matters. Our workflows follow OAIC guidance for handling personal information in direct marketing. From data to delivery, we protect your privacy and reputation at every step.

End-to-end in-house Sydney production

From data cleansing and personalisation to print, envelope enclosing, addressing and final lodgement with Australia Post – it all happens under one roof at our Sydney fulfilment centre. This means faster turnarounds, tighter quality control, and no outsourcing delays. 

Why choose AlphaMail for your letter mailing services?

With over four decades of experience in shipping and mailing, AlphaMail is trusted by Australian businesses for accuracy, accountability and cost efficiency. Whether you’re mailing 5,000 customer statements or a nationwide campaign of 100,000 letters, we’ll help you do it with confidence – and get the best possible result for your investment.

Looking for mailing services near me? Start with AlphaMail – where precision meets performance.